So you have been tasked to organize your company’s next corporate event? Now it’s up to you to make the event one for the books. Corporate events provide both employees and management an opportunity to momentarily forget about their respective tasks to have fun and mingle with co-employees. But before you get excited, you need to be reminded that planning a corporate event is not a walk in the park. If you are doing it for the first time, it can be a daunting task.
Before anything else, it pays to know what kind of corporate event you will be organizing. This will make your task much easier. Promotional products like imprinted drinkware with logo can help you get started with organizing corporate events. This article will guide you on how to make your next corporate event truly memorable using drinkware with logo.
DEVELOP EVENT GOALS AND OBJECTIVES
The first step in organizing a corporate event is to have tangible goals and objectives. What is your purpose for such event? Are you launching a new line of imprinted ceramic mugs? If so, what goal do you want to achieve for ceramics mugs with logo.
ESTABLISH A BUDGET
It can be hard to plan and organize without a budget. Make sure that your budget will incorporate all the key items for your event. For example, you may need to spend for mugs with logo as a freebie item during the event. Include travel or accommodation costs for speakers and presenters for imprinted mugs. It can be surprising that many event organizers skip or overlook this step. Your budget will help you control spending.
ORGANIZE A TEAM
Organizing an event requires team effort to handle all the details. Get other employees to help you with the nitty gritty stuff such as publicity, speakers, venue management, entertainment, and others. You may need to make a printout to make sure that everyone knows the members of the team. As this may be additional responsibility for them, encourage them by giving them imprinted cups. Whenever they see the cups with logo you gave them, they will be reminded of their responsibilities.
GIVE YOURSELF ENOUGH TIME
Management may already have a pre-set date for the event. However, don’t wait until the date to make your plan. Give yourself enough time to prepare for the event. Ideally, you should have 4 – 6 months planning period. Be aware of statutory and religious holidays. Likewise, check the availability of your speakers for tumblers with logo. This will allow you to scout for another resource speaker for imprinted tumblers.
BRAND YOUR EVENT
If you want your event to stand out, you need to choose a timely and compelling theme to set it apart from your competition for imprinted glasses. Come up with a dynamic overall theme as it can be key to getting attention especially with online media. Design a logo for your event as this can bring immediate recognition of your event in publicities and promotional items like glasses with logo.
CREATE A MASTER PLAN
A master plan includes all the details of the event such as the venue, logistics & catering management. It will also include the name of the speaker or presenter for water bottles with logo. It also encompasses your publicity and PR plan for imprinted water bottles.
DETERMINE ADMINISTRATIVE PROCESS
How are you going to monitor your planning, registration, budget, guest, and speaker’s list? Consider an event management software tool to help you monitor the important details of your event.
IDENTIFY AND ESTABLISH PARTNERSHIPS AND SPONSORSHIPS
Corporate events can be costly so you can consider looking for sponsors to defray the other expenses. For example, you want to consider corporate sponsors who will shoulder a portion of the event. They may sponsor door prizes or imprinted travel mugs as freebie item. Likewise, you can partner with community organizations who might be able to offer a venue or assistance such as in staffing and packing travel mugs with logo for transport to the venue.
CREATE A PUBLICITY PLAN
If your event is open to the public, you may need publicity to attract attendees to your event. Start promoting on your website or social media page. Consider sending out press releases. Send out information about the event and cup holders with logo. At the end of the show, create a thank you message for those who attended. You may want to give imprinted cup holders to your media partners.
DETERMINE EVALUATION PROCESS
How will you measure the success of your event? Will you base it on the number of registrants or attendees? If your event is a fundraiser, will you measure it according to the number of donations of imprinted VR viewers? If it is an auction, will you base it on the number of VR viewers with logo offered?
Planning and organizing a corporate event can be much easier with auto shades with logo. Whenever your co-workers or managers see the imprinted auto shades they received during the event you organized, they will laud you for a job well done.